Green, David Green; Hughes, Lorna

Digitizing Collections : Strategic Issues for the Information Manager

Series Editors' introduction ix Introduction xi Acknowledgements xv Part 1 Strategic decision making 1(144) 1 Why digitize? The costs and benefits of digitization 3(28) Introduction 3(1) The potential of digitization 3(2) Digitization In libraries, archives and museums 5(3) Advantages of digitization 8(9) Integration of technology: a case study of an incremental approach 17(2) The impact of digital collections on institutions 19(4) New economic models 23(6) Conclusion 29(2) 2 Selecting materials for digitization 31(23) Introduction 31(3) Developing institutional policies on selection for digitization 34(5) Assessing collections 39(9) Existing projects 48(1) When is it advisable not to digitize? 49(3) Conclusion 52(2) 3 Intellectual property, copyright, and other legal issues 54(25) Introduction 54(2) Copyright 56(4) Works in the public domain 60(1) Exceptions to copyright: library and preservation copying and fair use 61(3) Getting permissions to use copyrighted materials 64(4) Potentially sensitive materials 68(3) Caretaking online content 71(1) Managing copyright of digital materials 72(3) Managing or restricting access 75(1) Conclusion 76(3) 4 Project management and the institutional framework 79(42) Introduction 79(2) When to digitize: cost considerations 81(15) Staffing and human resources factors 96(14) Risk management and project planning 110(10) Conclusion 120(1) 5 The importance of collaboration 121(24) Introduction 121(5) Making partnerships work 126(1) Collaborative models 127(10) Support organizations 137(4) Conclusion 141(4) Part 2 Digitizing collections 145(138) 6 Project planning and funding 145(18) Introduction 145(1) Developing a project plan 145(4) Prototype projects 149(1) Developing cost models; project budgets 149(2) Finding funds for digital collections 151(4) Developing grant applications 155(2) Evaluating requests for proposals 157(1) Developing the proposal 158(2) Sustainability 160(2) Conclusion 162(1) 7 Managing a digitization project 163(45) Introduction 163(1) Other sources of advice 164(1) Project planning and technology 165(7) Managing the digital workflow/digitization process 172(10) Equipment 182(5) Images: technical details 187(2) Formats and technology standards 189(4) Quality assurance and quality control 193(2) Management of digital assets 195(1) Metadata 196(3) Standards and best practices for digitization 199(5) Preservation of digital assets 204(3) Conclusion 207(1) 8 Digitization of rare and fragile materials 208(27) Introduction 208(1) Digitization and preservation 209(2) Special collections in the digital age 211(5) Developing digitization policies for rare and fragile materials 216(3) Case study: the Smithsonian Institution (www.si.edu/) 219(1) Protecting originals: technology solutions 220(1) Case study: brittle books 220(3) Good practice for the digitization of rare and fragile materials 223(3) Staffing issues 226(1) Outsourcing 227(1) Equipment and methods 228(1) Light exposure during scanning 229(1) Metadata and standards 230(1) Delivery issues for specialist materials 231(1) Conclusion 232(3) 9 Digitization of audio and moving image collections 235(20) Introduction 235(1) The value of audiovisual collections to scholarship 236(1) Audiovisual formats 237(2) Advantages of digitization 239(1) Challenges 240(2) Sources of expertise 242(1) Digitizing audio and video 243(1) Post-capture processing 244(2) Setting up a digitization centre 246(2) Audio: a preservation concern 248(1) Metadata 248(1) Case studies 249(2) 3-D objects and artefacts 251(2) Conclusion 253(2) 10 Digitization of text and images 255(28) Introduction 255(2) Managing the digitization of text 257(1) Handling 257(1) Technical issues in text digitization 258(4) Mark-up and metadata 262(1) Digitization of image collections 263(2) Usage of image archives 265(5) Technical issues in image digitization 270(1) Where to set up the imaging project? 270(2) Case studies 272(9) Conclusion 281(2) Conclusion 283(7) Bibliography 290(25) Index 315