Implementing Electronic Document And Record Management Systems

Preface xvii Acknowledgments xix Introduction xxi About the Author xxv Part 1 Basics of Electronic Document and Records Management Systems History and Background of Electronic Document and Records Management Systems 3(4) Earliest Systems Known to Humans 3(1) Modern Systems 3(2) Future Market Trends 5(2) Fundamentals of EDRMS 7(16) Legislative Issues 7(1) Legislation --- Freedom of Information Act, Privacy Act 1974, Data Protection Act 1998 7(1) The Difference between Documents and Records 8(1) Acronyms 9(2) EDRMS --- Electronic Document and Records Management Systems 9(1) EDRM --- Electronic Document and Records Management 10(1) EDMS --- Electronic Document Management Systems 10(1) EDM --- Electronic Document Management 10(1) ERMS --- Electronic Records Management Systems 10(1) ERM --- Electronic Records Management 10(1) DMS --- Document Management Systems 10(1) ECM --- Enterprise Content Management 11(1) DM and RM 11(1) Electronic Record Keeping 11(1) Basic Components of Electronic Document Management Systems 11(5) Document Repository 11(1) Folder Structures 12(1) Integration with Desktop Applications 13(1) Check-In and Check-Out 13(1) Version Control 13(1) Auditing 14(1) Security 14(1) Classification and Indexing 14(1) Search and Retrieval 15(1) Optical Character Recognition (OCR) 15(1) Basic Components of Record Management Systems 16(4) Repository 17(1) Folder Structure 17(1) Classification, Indexing, and Metadata 17(1) Capturing and Declaring Records 17(1) Retention and Disposal of Records 18(1) Record Security 18(1) Managing Physical Records 18(1) Search and Retrieval 18(1) Auditing and Reporting 19(1) Compliance with Standards 19(1) Scanning and Imaging 19(1) Collaboration 20(1) Workflow 20(1) The Complete EDRMS 20(3) Complying with Standards and Legislation 23(18) ISO 15489 24(1) ISO 15489.1-2002, Records Management --- Part 1: General 24(1) ISO 15489.2-2002, Records Management --- Part 2: Guidelines 25(1) DIRKS (Designing and Implementing Record-Keeping Systems) 25(2) Step A --- Preliminary Investigation 25(1) Step B --- Analysis of Business Activity 26(1) Step C --- Identification of Record-Keeping Requirements 26(1) Step D --- Assessment of Existing Systems 26(1) Step E --- Identification of Strategies for Record-Keeping 27(1) Step F --- Design of a Record-Keeping System 27(1) Step G --- Implementation of a Record-Keeping System 27(1) Step H --- Post-Implementation Review 27(1) MOREQ: Model Requirements for the Management of Electronic Records 27(1) DoD 5015.2: Design Criteria Standard for ERM Software Applications 28(1) DoD 5015.2 --- Compliant Systems 29(1) The National Archives-Compliant Systems (TNA 2002) 29(1) Acts of Law 30(1) Freedom of Information 30(1) The Privacy Act 1974 (United States) and Data Protection Act 1998 (United Kingdom) 31(1) Government Paperwork Elimination Act 31(1) Other Acts of Law and Regulations Impacting on Electronic Records 31(5) BSI PD 0008 32(1) Health Insurance Portability and Accounting Act (HIPAA) 33(1) U.S. Securities and Exchange Commission 33(1) National Association of Security Dealers 34(1) Financial Services and Markets Act 2000 34(1) Sarbanes-Oxley Act 35(1) International Financial Reporting Standards 35(1)